Finance
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Three-way matching: why it should be a gate, not a report
Order, receipt, invoice. If the three disagree, nothing should be paid. The problem is that in most systems this is a report.
Procurement
An invoice outside tolerance cannot be approved without a written reason, and that reason stays on the document permanently.
Durchgängiger Prozessfluss
PRC
- 01 Requisition
- 02 Approval
- 03 RFQ
- 04 Purchase order
- 05 Supplier confirmation
- 06 Goods receipt
- 07 Inspection
- 08 Invoice
- 09 Three-way match
- 10 Posting
PRC
Kernfunktionen
Requisition and approvals
Approvers resolved from amount bands, with delegation and mandatory rejection reasons.
Request for quotation
Collect prices from several suppliers, compare side by side, convert the winner to an order.
Purchase orders
Supplier confirmation, promised dates, printable order form with QR.
Goods receipt
Received, accepted and rejected quantities with lot, serial and expiry, behind a quality gate.
Three and four-way matching
Order, receipt and invoice compared; exceeding tolerance demands a reason.
Landed cost
Freight, duty and insurance distributed onto lines and into inventory cost.
Matching is a gate, not a report
In most systems three-way matching is a report someone opens after the fact. In Tokuva it is a gate: an invoice linked to a purchase order cannot be approved until validation has run.
Validation compares price and quantity against the order and the receipt. The default tolerance is five percent. Beyond it, approval requires an explicit variance reason, and that reason is written permanently onto the invoice. At month end the answer to "why was this difference accepted" is on the document itself.
Where incoming inspection is defined, matching uses the accepted quantity rather than the delivered one. That is the four-way match, and it stops the invoice for rejected goods from being paid quietly.
Real cost on imports
The cost of imported goods is not the invoice amount. Freight, insurance, duty and port charges are entered as additional costs and distributed across lines by weight, value or quantity. Inventory cost is formed after that distribution, so margin is calculated on the real number.
Related
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Manufacturing
MFG
Bills of material, routings, work orders, shop-floor kiosk and live OEE
Sales
SLS
From price list to electronic invoice in one chain
Inventory and Warehouse
INV
FIFO cost layers, lot and serial traceability, dual units of measure
Quality Management
QMS
Control plans, audits, corrective actions and certificate tracking
Maintenance
MNT
From breakdown report to a posted maintenance cost
Customer Relationship Management
CRM
Lead to opportunity, quotation to order, one funnel
Sunumda değil, kendi akışınızda görün
Üç ürün kartınızı, bir reçetenizi ve bir müşterinizi verin. Uçtan uca tek bir akışı sizin verinizle çalıştıralım: sipariş, üretim, sevkiyat, fatura, muhasebe.